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  • Digitize Information and Accelerate Public and Governmental Processes

    Organize document collections, reduce the number of physical files, and digitize services provided to the population.

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Optimize physical space and drive processes

Storing documents in physical spaces is a challenge for government departments and public organizations. This poses difficulties in information retrieval and occupies square meters that could be better utilized.

 

Doc Security’s solutions assist municipalities and government agencies in structuring and digitizing their collections, making them accessible via our web platform that facilitates knowledge access. This not only frees up physical space but also allows for space optimization or release within the organization.

Optimize physical space and drive processes
Technology

Enhance data protection and information security

Organizing and digitizing documents provides an extra layer of protection for the information contained within them. This concern is particularly valid due to the General Data Protection Law (LGPD), which introduced new requirements to safeguard sensitive information stored by public and private organizations.

 

Security and privacy are aspects we take seriously during the development of our products and services. Our web platform ensures traceability of accesses and includes permission tools to ensure that only authorized individuals can view sensitive data.

Enhance data protection and information security
Technology

Doc Security Offerings for the Public Sector

We offer products and services designed to structure archival work and digitize operational routines.

Temporal Application

Organize all available documents within the company to determine which documents are within legal validity, which materials need permanent storage, and which can be safely discarded.

OCR Digitization

The Optical Character Recognition (OCR) technique converts image files into text, allowing data to be searched and edited by users – facilitating future file searches.

Reassembly and Cleaning

General cleaning of documents to increase the lifespan of the collection. This organization involves processes ranging from removing accumulated dust from paper to eliminating agents such as adhesive tapes, staples, metal clips, etc.

Quality Control

In addition to ensuring the physical preservation of documents, quality checks are performed on the obtained digital images, digitally removing stains, marks, and visual elements that may impair document viewing and legal validation.

Storage

Organization of processes and documents according to established classifications. Creation of electronic listings describing the contents of each archive box to facilitate specific information search and retrieval.

Training

Guidance on the organization and transfer of produced and received documents. Maintenance and security instructions are also provided to ensure the physical integrity of information contained in the documents.

Process Mapping and Automation

Understanding organizational procedural routines and digitizing tasks for a web platform. This eliminates the most procedural aspects of activities and significantly reduces the time required to complete a request.

Electronic Document Management

Digitization of document management on a platform with advanced analytics, 360° process view, and integration for digital signatures and other technologies.

Digital Signature

Integration with digital certification systems for issuing digital signatures. This feature enables the signing of contracts and licenses, accelerating the approval process.

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Our Advantages in Working with Municipalities and Government Agencies

  • Experience in governmental routines

  • Highly specialized team

  • Web platform

  • Compliance with LGPD (Brazilian GDPR)

  • Immersive support

  • Custom production

  • Training for departments

  • Autonomy in workflow management

  • Continuous innovation

Questions?

Get in touch and find out how our solutions can help your organization’s document management

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