Document System

Product overview

It’s common for document management to arise spontaneously within companies due to the need to gather all files in one space. However, the lack of method and structure hampers long-term information retrieval and may result in the disposal of important documents.

A professional document organization service ensures that all volumes are cataloged correctly and in compliance with archival standards. As a result, material retrieval occurs more quickly and with greater productivity.

Doc Security offers modern processes and a specialized team in document management. Our document organization service assists public and private clients in gaining more intelligence from information and speeding up information analysis quickly and simply.

Customized consultancy

Our team studies the needs and particularities of each company, developing an organization process integrated into the organization's routine.

Archival instruments

The production of the classification plan and the retention schedule ensure that the institution can apply document management continuously and organized.

CONARQ standard

We follow the guidelines of the National Archives Council – CONARQ, which presents national standards and best practices for the use, storage, and disposal of collections.

Compliance with audits

We work with national and international standards for document classification and information security. Thus, all document organization can be evaluated and approved in future audits.

Web platform

The collection can be digitized and inserted into a web platform, facilitating data search and access control. At Doc Security, we have a solution developed especially to optimize document management routines.

Electronic signature

Implementation of the electronic signature functionality, which can be linked to a Certifying Authority (CA) related to the operating body (if a public company) or an external certifying authority to create and validate documents.

Why hire Doc Security for document organization service?

Our solutions are developed using rigorous and agile methodologies:

Specialized software for document management
We have a platform developed specifically to manage all demands of the document management area. Ensuring that the work is done with discretion and in accordance with archival standards and data security and privacy laws.
Custom Archival Production
Our team immerses themselves in the client’s environment, understanding both their legal personality and the procedures that exist on-site, adapting the production of instruments to fit the local reality and be effectively used.
Use of international methodologies
In addition to operating in accordance with CONARQ standards and regulatory agencies, we also adopt classification standards created by international norms such as ISO 15489 and ISO 30300.
Technical expertise
We have been operating in the document management sector for over 20 years, with an archival team specialized in producing archival instruments for public and private organizations in different sectors.
Process automation
We specialize in developing mapping and task automation processes, creating workflows that respect internal routines and regulatory agency standards when applicable.
Accelerated implementation
Our work model prioritizes continuous executions, making deliveries early in the work process.