Document Storage and Management- Doc Security

Product overview

The document storage and management service involves organizing, sanitizing, and storing an organization’s files. This process is carried out using national and international methodologies related to the structuring of a collection.

After surveying the archive, processes such as inventorying all documents, separating materials that can or cannot be discarded, and developing a classification plan to facilitate the retrieval of any material are conducted. Additionally, each document is sanitized to enhance its physical preservation.

Doc Security’s experts have extensive experience in organizing and managing documents, making it easier for public and private enterprises to access information stored in physical documents.

Document Control

Document management enables all stored materials to be tracked and verified for consultation, allowing understanding of which documents are most accessed.

Information Security

All document classification and storage work adheres to the organization's legal norms and rules, ensuring compliance for future audits.

Data Organization

Document management involves reviewing and classifying materials to facilitate future information searches, providing the organization with deeper knowledge of the materials at hand.

Collection Maintenance

Document storage spaces undergo continuous reviews to ensure environmental safety and the integrity of the information recorded in the documents, preventing incidents that could permanently damage the papers.

Document Preservation

Document management also includes verification of each document to be stored – to sanitize and remove any object that could obscure information – thereby increasing material durability.

Web Platform

Stored information can also be digitized and accessed via a web platform. Our solution was designed for document management and includes all necessary usability and data security tools.

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Why Choose Doc Security for Document Management?

We adopt international quality standards to ensure companies receive a complete, measurable and auditable solution.

Custom Archival Production
Our team immerses itself in the client’s environment, understanding both their legal identity and local processes, adapting the production of instruments to fit the site’s reality and ensure practical usage.
Use of International Methodologies
In addition to complying with Conarq and regulatory agency standards, we also adopt classification standards established by international norms such as ISO 15489 and ISO 30300.
Technical Reference
With over 20 years in document management, we have an archival team specialized in producing archival instruments for public and private entities across different sectors.
Process Automation
We specialize in developing mapping and task automation processes, creating workflows that respect internal routines and regulatory agency norms when applicable.
Accelerated Implementation
Our work model prioritizes continuous execution, delivering results from the outset of our collaboration.

Questions?

Our team of experts is ready to answer all your questions and understand how Doc Security's offerings can bring tangible benefits to your organization.

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