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Document and Process Management

Have all your physical and digital collections at hand to reduce costs and increase productivity

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Product overview

Have all the organization’s physical and digital assets at your fingertips and create workflows that optimize internal routines, reduce costs, and increase productivity.

 

Document management helps organizations access physical and electronic files more quickly. By using document management software, organizations operate more efficiently, reducing task completion time and improving internal and external service.

 

In conjunction with document management, a team that handles all aspects of organizing, storing, and digitizing physical documents also conducts process mapping. This identifies all steps taken for a request and automates the most manual and repetitive tasks, significantly reducing the time spent on completing a request.

 

In addition to specialized document management software, Doc Security has a team experienced in organizing collections and automating processes, driving the efficiency of both public and private organizations.

Benefits

Advantages of document and process management service:

In addition to organization, conservation, and application of archival methodologies, this service can also serve as an entry point for digitization.

Transparency and productivity

Unified processes provide access to performance data for each department end-to-end. In addition to greater process visibility, identifying process improvement areas becomes easier, optimizing work.

Padronização do trabalho

As the step-by-step process for a request is controlled by software, task execution occurs uniformly for all collaborators. Thus, issues like loss of history and lack of internal information no longer occur.

Online platform

Mapped tasks are automated in a web system. In addition to increasing employee mobility – allowing quicker document access – this unification optimizes work and reduces costs.

Information security

With functions like access permissions and viewing history recorded for each document, transitioning demand management to a web platform reinforces the protection of data stored in documents.

Auditable results

Compliance with data privacy laws and archival management norms is considered during process mapping. Ensuring that when digitized, all workflows are auditable and verifiable.

Data intelligence

Using document management software provides access to managerial reports presenting workflow performance indicators. Armed with this information, managers can make more informed business decisions.

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Why Choose Doc Security for Document and Process Management?

Our solutions are developed using rigorous and agile methodologies:

  • Specialized software for document management

    Specialized software for document management

    We have a platform developed specifically to handle all demands in the document management area. Ensuring work is done with precision and in accordance with archival norms and data security and privacy laws.

  • Custom Archival Production

    Custom Archival Production

    Our team immerses itself in the client’s environment, understanding both their legal identity and local processes, adapting the production of instruments to fit the site’s reality and ensure practical usage.

  • Use of international methodologies

    Use of international methodologies

    In addition to complying with Conarq standards and regulatory agencies, we also adopt classification standards created by international norms such as ISO 15489 and ISO 30300.

  • Technical reference

    Technical reference

    With over 20 years in document management, we have an archival team specialized in producing archival instruments for public and private entities across different sectors.

  • Process automation

    Process automation

    We specialize in developing mapping and task automation processes, creating workflows that respect internal routines and regulatory agency norms when applicable.

  • Accelerated implementation

    Accelerated implementation

    Our work model prioritizes continuous execution, delivering results from the outset of our collaboration.

Questions?

Our team of experts is ready to answer all your questions and understand how Doc Security's offerings can bring tangible benefits to your organization.

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